You are now entering the Vault
Security Industry : Record Layer
Your access to the Comply X Vault has been confirmed.
This onboarding installs the Record layer for Security in South Africa.
What has been activated
You now have active access to the Security Record system.
This system defines:
• which operational and compliance records must exist
• how they must be organised
• how they must be presented when requested
In security, records protect both authority and liability.
Comply X does not store your documents.
You will store all records on your own computer, Google Drive, OneDrive, or internal server.
The Vault provides the structure.
You keep control.
Important rule
Step 1 : Create your Vault folder
On your computer or cloud storage, create a main folder named exactly:
ComplyX_Security_Vault
This folder becomes your central record system.
Step 2 : Set up the Record structure
Inside your Vault folder, create the following sub-folder:
01_Records
All operational, staff, and site records must live inside this folder.
Step 3 : Download your Security record pack
Download the Security Record pack using the button below.
This installation pack includes:
• security record templates
• mandatory registers
• the Vault Index
• filing and naming rules
• operational structure guidance
This is the foundation of your Security Record layer.
One-time infrastructure installation.
Your Vault remains yours permanently.
Vault Maintenance access can be activated later for ongoing updates and operational improvements.
Step 4 : Install the records
Extract the downloaded files.
Move all documents into:
ComplyX_Security_Vault / 01_Records
Do not rename folders unless instructed.
Order is part of operational protection.
The Vault Index
The Vault Index shows which required records exist and which are missing.
In security operations, missing records create serious liability.
Why records matter in Security services
Security businesses operate in high-risk environments.
When incidents, disputes, inspections, or regulatory reviews happen, records are requested immediately.
If an event cannot be documented, it cannot be defended.
Keeping the Record layer active
Active Vault access helps your Record layer stay aligned with updated operational requirements and structured record management standards.
This includes:
• updated record templates
• improved registers
• updated folder structures
• operational improvements
• ongoing Vault refinements
Your Vault remains yours.
Comply X maintains the structure behind it.
If access stops, your existing records remain yours, but future updates and operational improvements stop.
Month-to-month active access for ongoing Record layer updates and improvements.
Monthly Vault Maintenance
Annual Vault Maintenance
Twelve months of uninterrupted Record layer maintenance and operational alignment.
Next steps
Once your Record layer is complete, you may later add:
• Control : to manage inspections, maintenance, and issues
• Audit : to produce proof during disputes or reviews
All layers build on the same Vault.
Remember
In security, if it is not recorded properly, it becomes liability.
This system exists so that every deployment, incident, and instruction has a traceable record.
Comply X
Structured compliance infrastructure for South Africa.
Documents remain on client storage.
Access maintains alignment.
© 2026 Comply X™