You are now entering the Vault
Property & Real Estate : Record Layer
Your access to the Comply X Vault has been confirmed.
This onboarding installs the Record layer for property and real estate operations in South Africa.
What has been activated
You now have active access to the Property & Real Estate Record system.
This system defines:
• which property records must exist
• how they must be organised
• how they must be presented when requested
If a record does not exist, the risk is assumed.
Comply X does not store your documents.
You will store all records on your own computer, Google Drive, OneDrive, or internal server.
The Vault provides the structure.
You keep control.
Important rule
Step 1 : Create your Vault folder
On your computer or cloud storage, create a main folder named exactly:
ComplyX_Property_Vault
This folder becomes your single source of truth for property records.
Step 2 : Set up the Record structure
Inside your Vault folder, create the following sub-folder:
01_Records
All property and real estate records must live inside this folder.
Step 3 : Download your Property Record pack
Download the Property Record pack using the button below.
This pack contains:
• record templates
• mandatory registers
• the Vault Index
• filing and naming rules
• operational record structures
Install this pack into your Property Vault before continuing.
One-time installation purchase.
Your Vault remains yours permanently.
Vault Maintenance access can be activated separately at any time.
Step 4 : Install the records
Extract the downloaded files.
Move all documents into:
ComplyX_Property_Vault / 01_Records
Do not rename folders unless instructed.
The structure is part of the protection.
The Vault Index
The Vault Index shows which property records exist and which are missing.
In property and real estate, missing records create disputes, delays, and liability.
Why records matter in property & real estate
Property businesses are judged on documentation.
When disputes arise over rent, damage, deposits, or compliance, records are requested immediately.
This system ensures you are prepared.
Keeping the Record layer active
Active Vault access helps your Record layer stay aligned with updated operational requirements and structured record management standards.
This includes:
• updated record templates
• improved registers
• updated folder structures
• operational improvements
• ongoing Vault refinements
Your Vault remains yours.
Comply X maintains the structure behind it.
If access stops, your existing records remain yours, but future updates and operational improvements stop.
Month-to-month active access for ongoing Record layer updates and improvements.
Monthly Vault Maintenance
Annual Vault Maintenance
Twelve months of uninterrupted Record layer maintenance and operational alignment.
Next steps
Once your Record layer is complete, you may later add:
• Control : to manage inspections, maintenance, and issues
• Audit : to produce proof during disputes or reviews
All layers build on the same Vault.
Remember
In property and real estate, if it is not written down, it is disputed.
This system exists so that every agreement has a record.
Comply X
Structured compliance infrastructure for South Africa.
Documents remain on client storage.
Access maintains alignment.
© 2026 Comply X™